Introduction
Zoom meetings have become an essential part of our work and personal lives, especially in the pandemic era. Most of us use it for its convenient video and audio features, as well as conference recording. Some people use the additional feature of automatic transcription provided by Otter.ai. But what if, for personal or security reasons, you need to disable this feature?
While Otter.ai is a useful feature, the convenience comes at a cost. Using an AI transcription service such as Otter.ai to transcribe sensitive conversations can pose a threat to your privacy and security, as well as that of the other participants. Luckily, Zoom has an option to remove Otter.ai for any conference you host or participate in.
How to Remove Otter.ai from a Zoom Meeting
Removing Otter.ai from your Zoom conference is an easy process. Here is what you need to do:
- Log in to your Zoom account and click “Settings.”
- Scroll down to “In Meeting (Advanced),” and then you will see “Recording.” Scroll further down to find the “Advanced cloud recording settings.”
- Under Audio transcript, you will find the option to enable or disable Otter.ai.
- Uncheck the box, “Audio transcript,” to disable this feature during any future Zoom conferences.
If Otter.ai is already enabled in an ongoing Zoom conference, you can still disable it by following these simple steps:
- Click on the “Live Transcript” button, which will be at the bottom of your Zoom window during the meeting.
- The menu will show you several options. Select “Disable Auto-Transcription” to turn off the feature.
The steps above should be enough to remove Otter.ai from your Zoom meetings. Here is a video explaining the steps in detail:
Alternative Transcription Services to Otter.ai
If you are looking for alternative transcription services to Otter.ai, here are two worth considering:
- Rev.com: A popular service among journalists and researchers, Rev.com boasts an accuracy level of 99% with quick turnaround time. Rev’s transcription service is human-powered, so you can be confident that your transcripts will be secure and accurate.
- Temi: Temi uses advanced speech recognition technology to provide fast and accurate transcripts. It is not as user-friendly as Otter.ai, but it provides privacy and security as the company encrypts all recordings to ensure confidentiality.
Both services offer similar features to Otter.ai, and their pricing is also comparable. However, they prioritize privacy and security and assure users that their information will be protected and secure.
Importance of Disabling Otter.ai for Sensitive Meetings
It’s best to disable Otter.ai when discussing confidential or sensitive information during video conferencing. Leaving it on during a sensitive meeting could lead to a breach of confidentiality or even worse, disclosing sensitive information to unwanted third parties. Here are some examples of when to disable Otter.ai:
- During board meetings or investor pitch sessions.
- When discussing sensitive customer data.
- When sharing confidential or classified information.
- When dealing with personal health information.
- When discussing financial information or company secrets.
Disabling Otter.ai for such conferences is crucial to maintaining privacy and confidentiality for all participants. It is a simple step that could go a long way in preventing a data breach.
Tips for Preventing Otter.ai from Activating in the Future
Prevention is better than cure. Here are some tips to ensure multiple layers of protection:
- Double-check your Zoom settings before each meeting to ensure Otter.ai is disabled.
- Notify other participants to turn off the feature if the meeting is on sensitive matters.
- Test your audio settings before initiating the call to ensure audio transcript is disabled.
- Turn off all other recording features.
These tips aim to protect the privacy and confidentiality of all meeting participants and prevent any unwanted data leaks.
Recommendations for Maintaining Privacy During a Zoom Meeting
Aside from disabling Otter.ai, here are some additional measures you can take to ensure privacy during Zoom calls:
- Use virtual backgrounds to hide your real environment.
- Disabling the camera could also be a way to maintain privacy.
- Use a unique or random meeting ID to prevent unwanted access to your conference.
- Set up security passwords, enabling two-factor authentication, and other security measures to protect your online meetings.
Overall, it is essential to maintain privacy and security during Zoom calls. Following these recommendations could help to ensure just that.
Conclusion
Disabling Otter.ai transcription service is an effortless way to protect your privacy and security during Zoom conferences. This article has provided a comprehensive guide on removing Otter.ai from your meetings, alternative transcription services, and maintaining privacy during a call. It is our responsibility to take measures to protect ourselves and our information. Let’s prioritize our privacy and security during professional and personal video conferences.
