I. Introduction
Emails are an important form of communication in today’s digitized world. However, since emails are usually text-based, it can be challenging to convey the right tone or mood. That’s where emojis come in – they add a visual element that helps in expressing emotions or reactions effectively. In this article, we will explore different ways of inserting emoji in Outlook emails to create more expressive and engaging communication.
II. Step-by-Step Guide
Outlook provides different methods of inserting an emoji. We can use built-in emoji, specific shortcuts, or copy-pasting from other sources. Follow these simple steps to add emoji in your emails:
1. Open Outlook and create a new email message.
2. Place your cursor where you want the emoji to appear.
3. Select the ‘Insert emoji’ icon represented by a smiley face on the formatting toolbar.
4. Choose your desired emoji from the dropdown menu that appears.
5. Alternatively, you can use the keyboard shortcut ‘Windows key + .’ to bring up the emoji picker, and insert the desired emoji by clicking on it.
6. You can also copy and paste any emoji from the internet or another source directly into your message.
Tips and Tricks for Using Emoji Effectively
– Don’t overuse emoji, it can seem unprofessional and reduce the impact of your message.
– Use emoji to express emotions, reactions, and tone to make your message engaging and relatable.
– Choose appropriate emoji for the context and avoid using inappropriate ones.
– Use emoji consistently for frequently used phrases to create consistency in messaging.
III. Video Tutorial
For visual learners, we have included video tutorials that provide a clear demonstration of how to insert emoji in Outlook effectively. Here is a video outlining the process step by step:
Transcript:
Hello and welcome to this video on inserting emoji in Outlook emails. In today’s world, we often need to convey emotions and reactions in our messages. Emails can be particularly difficult to do this, but adding an emoji can help express emotions and create a more engaging email. Let’s see how to do it.
First, open a new email message in Outlook. Place your cursor where you want the emoji to appear. Now, select the “Insert emoji” icon on the formatting toolbar. You can choose your desired emoji from the dropdown menu that appears.
That’s it! You can also use the keyboard shortcut Windows key + . to bring up the emoji picker and select the right emoji. Remember, use emoji consistently and make sure they fit the context and avoid unnecessary usage.
IV. Comparing Outlook with Other Email Clients
Different email clients offer different methods of inserting emoji. Some use built-in emoji pickers or provide keyboard shortcuts. However, with Outlook, we can use different sources of emoji, including third-party tools. Here is a comparison of inserting emoji in Outlook and other email clients:
Office 365 – The same process as Outlook. However, a popup window may appear with a larger selection of emoji.
Gmail – Uses fewer emoji but has a direct pathway to them in the formatting options of email.
Yahoo Mail – Uses fewer emoji but has a searchable database of emoji.
V. Best Practices for Using Emoji in Outlook
Using emoji in email communication can help in expressing emotions and reactions. Still, it is recommended to follow best practices to avoid misuse and preserve a professional image. Here are some recommended best practices for using emoji in Outlook:
– Use emoji sparingly and only where appropriate for the context.
– Avoid mixing and matching emoji across different themes and styles.
– Use emoji consistently in frequently used messages.
– Avoid using unnecessary amounts of emoji because it may sound unprofessional.
VI. Top 10 Emoji to Use in Outlook
Emoji usage varies in different messages and situations. However, certain emoji stand out as being more appropriate for email communication than others. Here are the top 10 emoji to use in Outlook:
1. 😀 Grinning face – Conveys a happy and positive message.
2. 🤔 Thinking face – Conveys a sense of curiosity.
3. 😊 Blushing face – Indicates a sense of gratefulness or happiness.
4. 🤣 Rolling on the floor laughing – Indicates a very good sense of humor.
5. 😍 Heart eyes – Conveys a sense of appreciation or gratitude.
6. 🤗 Hugging face – Shows care and support in difficult times.
7. 🤓 Nerd face – Indicates a sense of intelligence and enthusiasm.
8. 😎 Sunglasses face – Conveys a sense of coolness and confidence.
9. 😢 Crying face – Indicates sadness and difficult emotions.
10. 🤢 Nauseated face – Conveys a sense of not feeling well.
VII. Using Third-Party Tools to Insert Emoji in Outlook
While Outlook has different built-in methods for inserting an emoji, you can also use third-party tools to expand your usage of emoji. Some popular third-party tools for inserting emoji in Outlook are Emoji Keyboard by WinZip, Emoji Keyboard by JoyPixels, and EverDesk Mail.
To use these tools, download and install them to your computer. Once installed, follow the standard instructions for inserting emoji to insert them in your email content.
VIII. Conclusion
In conclusion, we can see how useful the emoji has become in our online communications, especially in email. Although it is important to use them responsibly and sparingly, they can add an extra element of character and mood, making our emails more engaging and effective. Whether you use the built-in emoji picker, shortcuts or third-party tools, the process of inserting emoji in Outlook is straightforward and fun. We hope this article has provided you with useful tips, best practices, and inspiration for adding some expressive emoji in your future Outlook emails.
